FULL-SERVICE WEDDING PLANNING • THE EVENT DESIGNER
Complete Wedding Planning and Management
Complete wedding planning gives your families one team responsible for organising decisions, coordinating every specialist and running the celebration on the ground. The Event Designer (TED) manages the wedding from the first brief to the final supplier statement, for couples and families hosting multi-day weddings in India and abroad.
Our role is to lead the plan and coordinate its delivery so the family can make decisions with clear information and spend the wedding days with their guests.
What Complete Planning Covers
The Wedding Brief: Every plan starts with a written brief recording your story, family traditions, preferred dates, destinations, guest count, room requirement and desired functions.
Planning Calendar & Responsibilities: A master planning calendar covering venue decisions, design presentations, vendor bookings, invitations and guest arrangements with clear milestones.
Budget, Quotations & Payment Tracking: We prepare a comprehensive budget across venue, accommodation, food, décor, entertainment, hospitality and logistics, tracking advances and expenditure approvals transparently.
Vendor Sourcing & Management: Sourcing and managing best-in-class partners suited to your brief, reviewing portfolios, coordinating site visits, setup windows, and crew briefs.
Functions & Ceremonies: Connecting each celebration—roka, welcome dinner, mehendi, haldi, sangeet, cocktail, baraat, phere, reception, and farewell brunch—with dedicated schedules and ritual pacing.
Contingency & Technical Readiness: Weather backups, power contingencies, travel delay adaptations, security, and dedicated medical support protocols.
Executive Deliverables & Core Capabilities
Lead Planners: Directly supervised by founders Sahil Sachdeva (Planning & Operations) and Nishita Aggarwal (Creative Direction & Design).
Primary Markets: Rajasthan (Udaipur, Jaipur, Jodhpur, Jaisalmer), Delhi NCR, Goa, UAE (Dubai, Abu Dhabi, Ras Al Khaimah), and international destinations.
Deliverables: Comprehensive budget tracking, vendor contract management, 3D spatial floor plans, minute-by-minute show flow, guest RSVP concierge, on-site event directors, and post-event financial reconciliations.
How The Planning Process Runs
- Consultation and brief: We discuss your celebration and confirm the written brief.
- Proposal and scope: You receive a proposal defining our responsibilities, team deployment and how each supplier element will be quoted.
- Destination and venue: We shortlist and compare venues, coordinate recces and negotiate requested terms. See venue selection and hotel negotiations.
- Design and supplier appointments: Concepts are presented for each function and suppliers are appointed on approved briefs.
- Guests and programme: RSVP, rooming, transfers and the detailed running order come together.
- Final readiness: We run readiness reviews, rehearsals and technical checks with every responsible team.
- Wedding days: Our team manages the programme on the ground.
- Closeout: Statements are reconciled and outstanding deliverables are followed up.
Complete Planning or a Defined Scope
Whether you are starting with a blank canvas or already have a palace or resort shortlisted, our team adapts to your milestones with full-service or defined coordination scopes.
Explore Related Event & Wedding Services
Comprehensive bespoke capabilities curated by The Event Designer for private celebrations and milestone gatherings.
Theme Conceptualization & Decor Design
We create custom wedding themes and stunning stage décor that beautifully reflect your love story.
Entertainment & Live Performances
Mesmerizing entertainment with celebrity acts, live performances, and experiences tailored to your night.
Luxury Catering & Menu Personalization
Fine dining with global cuisines, personalized menus, live stations, and signature cocktails.
Guest Experience Management
Premium hospitality with welcome kits, personalized itineraries, and 24/7 guest support.
Frequently Asked Questions
What does a full service wedding planner do?
A full service planner coordinates the creative and practical work behind the wedding: destination and venue selection, hotel negotiations, budgeting, design, vendor bookings, guest hospitality, transport and on-ground management. Your proposal sets out exactly which of these TED is responsible for.
When should we begin planning?
For a destination wedding we generally suggest starting twelve to eighteen months ahead, which gives the widest choice of venues and lets guests plan their travel. We can also plan to shorter timelines after reviewing venue and supplier availability.
Can you work with a venue or vendor we have already booked?
Yes. We review the confirmed arrangements, the responsibilities still open and the time available, then agree how our team will coordinate the remaining work alongside your existing bookings.
Are hotels, décor and artists included in the planning fee?
No, not automatically. The planning fee covers our team’s work. Hotel rooms, meals, décor, entertainment, transport and other supplier services are itemised or included only where the agreed proposal expressly states so.
How are decisions made when both families are involved?
We agree at the start who approves each type of decision and who the main contacts are. Options are presented with their implications, decisions are recorded, and changes affecting the budget or programme go to the agreed contact before they are confirmed.
Will your team be present during the wedding?
Yes, according to the scope you agree. Team size and deployment are planned around your guest count, event locations, programme and the level of support required, and they are set out in the proposal.
How do you handle changes after bookings are confirmed?
We check what the change affects, obtain revised terms from the supplier and bring the cost and timing implications to you. Nothing is confirmed until the approved contact agrees, and every vendor is then briefed on the revised plan.
What should we share before the first consultation?
Tentative dates, preferred destinations, expected guest count, room requirement, number of nights, planned functions and an overall budget range. Style references and important family requirements help us prepare a focused conversation.## Related services– [Venue selection and hotel negotiations](/services/wedding-venue-selection-hotel-negotiations/) – [Wedding design, décor and floral styling](/services/wedding-design-decor-floral-styling/) – [Wedding guest management and hospitality](/services/wedding-guest-management-hospitality/) – [Destination and NRI wedding planning](/services/destination-nri-wedding-planning/)## Begin planning your weddingTell us where you would love to celebrate, who you want beside you and how you hope the wedding will feel. Share your dates, guest count and initial ideas, and we will arrange a private consultation to discuss the plan.**[Request a private consultation](/contact/)**
Plan Your Wedding With Us
If you are beginning to plan a destination wedding, we would be glad to hear about it.
Tell us a little about your wedding vision and preferences. Our team will review your details and connect with you to begin planning a beautiful and seamless celebration.
